Today’s workplace is experiencing a seismic shift, fueled by the New Work movement, digital nomads, and an emphasis on work-life balance. In response to these trends, an increasing number of companies are finding it essential to offer their employees more flexible working options to stand out in the competitive market.
Despite the growing trend of remote work, the necessity for face-to-face interactions with colleagues in a traditional office setting remains paramount. However, with the shift away from assigned seating, there arises a critical need for innovative solutions that enable the reservation of these flexible workspaces. The traditional scramble to find an available desk upon arriving at the office is both outdated and inefficient.
In light of these evolving workplace demands, we’re excited to introduce a revolutionary app designed to streamline workplace management. This ingenious tool allows companies to effortlessly reserve workstations and parking spaces, facilitating a seamless organizational flow.
Streamlined workspace reservations
Our workplace reservation app comes packed with features tailored to accommodate businesses of any size. Whether you’re managing a tight-knit team or the logistics for a sprawling workforce of thousands, this app stands out for its scalability and flexibility.
Effortless reservations at your fingertips: quick booking feature
The quick booking feature of our app simplifies the process of reserving work and parking spaces for upcoming days, all within the specific confines of your department. It offers the flexibility to set the reservation period according to each employee’s unique requirements, ensuring a personalized approach to workspace management.
Upon utilizing the quick booking option, employees are immediately presented with a recommendation for an available workstation. This suggestion is conveniently displayed in a numerical format for easy understanding. To further ease navigation, we’ve integrated our innovative speedikon graphic: a detailed floor plan representation where all workstations are graphically depicted, and their availability status is color-coded (red for occupied, yellow for pending, and green for available). By selecting a green (available) workstation, employees can effortlessly reserve their spot. Additionally, the app allows for adjustments to the reservation timing to accommodate varying schedules.
All reservations are neatly organized on the app’s homepage, offering a clear overview at a glance. From this central hub, users have the ability to modify, cancel, or even export their reservations to external calendar management tools like Outlook, promoting a seamless integration into daily workflows.
Gathering data for optimal workspace utilization
Our system centralizes all reservation data within speedikon C, making it readily available for comprehensive analysis while prioritizing data protection. Sensitive information is anonymized after 30 days, striking a balance between insightful workspace usage analytics and individual privacy. This enables companies to accurately assess the actual demand for workstations, facilitating informed decisions on whether to rent out or sell excess capacity. For accountability and oversight, designated administrators can track workstation occupancy details, including who used which space and when.
Streamlining team collaborations with group booking
The group booking feature significantly simplifies the process of coordinating workstations and meeting spaces for teams. By establishing a group, reservations can be swiftly managed and repeated, streamlining the planning process for future gatherings. The app intelligently recommends meeting rooms that accommodate the group size and even integrates options for booking additional meeting management services, ensuring a seamless and efficient organization of team activities.
Enhancing workplace efficiency with targeted search
The app introduces a refined search functionality that allows employees to look up the reservations of their colleagues, fostering enhanced coordination and collaborative efficiency. This feature allows users to choose their visibility within the system, including the ability to specify who can search for their reservation details. Such personalized settings ensure privacy while still promoting a collaborative work environment.
In critical situations, the app proves invaluable by enabling the rapid location of first responders within the workplace. It provides immediate access to all necessary contact details of first aiders, including telephone numbers, ensuring that assistance is just a click away. This feature underscores the app’s commitment to workplace safety and emergency preparedness.
Future updates: equipment and locker reservations
Looking ahead, the app is set to expand its utility by incorporating the ability to reserve various types of equipment, from computers and vehicles to specialized tools like lawnmowers. Additionally, personal storage solutions, such as lockers, will also be reservable through the app. These upcoming features aim to further streamline the workplace experience, making it even more convenient and adaptable to individual needs.
If you’re interested in offering your employees the convenience and efficiency of this workstation reservation app, we invite you to get in touch with us for more details.